Thanks so much for being a subscriber/reader of my blog, I really appreciate it. 🙂 I hope that you’re finding the content useful and interesting. In a break from my regular ‘blog style’, I just wanted to let you know about some other resources that might be of interest to you.
BA Digest: A regular round-up of BA related articles
I’ve been creating the BA Digest newsletter for a few years now. I send this out every 4-8 weeks, and it is a round-up of a whole range of articles/videos/interesting content from around the web. I recently realised that not everyone who reads my blog might be aware of this 🙂
A few days ago I was walking around Canoe lake in Southsea, lost in my own thoughts. I felt a sudden adrenaline rush as I involuntarily slowed down and swerved to avoid a small object that had dropped from above, followed by a bird (a gull) that swooped down to retrieve it. I was taken aback; I’d probably walked past gulls doing this hundreds of times before but had never consciously thought about what they were doing and why. It was only because I nearly collided with one of them that my attention was drawn to it!
I paused for a second and watched from the side-lines. There are at least two varieties of gulls that swoop down into the water and retrieve shellfish (some sort of clam or muscle). The shellfish, understandably, aren’t keen on this encounter so tend to have their shells in the ‘closed’ protective position. The gulls have figured out that the concrete besides the lake can be used as a tool for opening the shells. A shell dropped from high enough will open or shatter, leaving a tasty morsel for the gull to enjoy.
One of the first jobs I had was in an insurance broker’s office. This was back in the day when (believe it or not) people used to buy home and motor insurance face-to-face or over the phone from a local broker. I sat in front of a monochrome ‘green-screen’ monitor in an office full of folders, secure filing cabinets and a lot of physical paperwork. Many of the “information systems” we used were entirely manual, including a ‘date file’ that was nothing more complex than an expanding folder with 31 pockets. If you wanted to remind yourself to review a particular item on the 28th, you’d put it in the pocket marked ‘28’…
A lot of my work was administrative and customer facing. It was a small office, and work was triggered by information or requests arriving. When I started work, we didn’t have e-mail, so the primary ways that information got in or out of the office were by:
Post (delivered daily, batched and sent daily)
Fax
Phone call
Face-to-face
Occasional courier/urgent document delivery
Since many of the processes were manual, work was very tangible and visible. Motor policies were applied for via a ‘Proposal Form’, at which point a handwritten ‘Cover Note’ was written. The proposal form was then sent to the insurance company by post. They then sent a ‘Certificate’ back a few days later. I am aware of how frighteningly archaic this all sounds, but it really wasn’t that long ago…
This tangibility somehow meant that there was an inherent hierarchy of attention. Let’s imagine it was first thing in the morning and I’ve sorted the post and I’m working through it (based on the urgency of the items). The phone rings, I’ll pick that up because it requires an urgent response, it’s synchronous and somebody is there waiting for attention. If somebody walks in, I certainly won’t hang up the phone, but I’d gesture to the person to take a seat so they know I’ll be with them as soon as I can. If a fax came, or if a second bundle of mail arrived whilst I was on the phone or speaking face-to-face with someone, so what? It’s asynchronous, it can (probably) wait. I certainly wouldn’t let a newly-arrived fax or letter interrupt a face-to-face conversation with a customer (unless there was a very, very good reason to do so).
Technology and Intangibility Disrupts the Perceived Hierarchy
Wherever you are in the world, it is highly likely that your routine has been disrupted by restrictions on movement that have been implemented to slow down the spread of the COVID-19 virus. There have been a whole range of significant changes thrown at citizens throughout the world, with relatively short notice. I suspect it has been (and will continue to be) a period of adjustment for all of us.
I live in the UK, and like most of the population, I am pretty much confined to my home. We are (currently) permitted to leave the house once per day for exercise, providing strict rules around physical distancing are observed. I am someone who feels a lot better for exercising daily, so I’ve been leaving the house early (before most people are awake) and going for a brisk walk. I’ve found myself falling into a routine—I tend to take the same route and around the same time each day. Perhaps subconsciously I am finding comfort in the fact that this routine is something I can control… for now at least!
Image: Picture of Canoe Lake
After a few days of following the same route at the same time, I started to recognise the same people at certain points. One person does aerobic exercises near a war memorial; another feeds the swans at Canoe lake (a constructed lake near the seafront). There’s a person who jogs around Canoe lake, another that roller-blades, and there’s me who walks anti-clockwise around the lake five times before heading off. At this time of the morning, everyone is acutely aware of the need to maintain a safe distance from each other. New etiquette has emerged on crossing to the other side of the path to maintain at least 2 metres distance.
Back in the mid-1990s,
when I was a teenager, a group of friends and I made the trek from Portsmouth
to London to attend a one-day open-air music festival. We had been
looking forward to the event for months and we’d spent a fair amount of
time planning our journeys to ensure we could get there on time and (crucially)
also get home. I remember one of my friend’s parents was a classic car
fan and had offered to drive us in his restored Lincoln Continental (a car you virtually never see in
the UK), but we decided to get the train instead. As an adult looking
back this seems like a crazy decision (seriously, who wants to be on a train
when you can be practically chauffeur driven?!). However, part of the fun was
being independent and travelling “sans-parents” for a day—it was an
absolutely logical decision given what we valued at the time. A reminder that what is the
“right” decision really does depend on what those affected by the
decision find valuable….
Organisations
seem to regularly pursue the panacea of increased efficiency, and this is a
regular aim of change initiatives. There is nothing new about
this and it is completely understandable, particularly in industries where
competition is rife and where environmental changes are regular. Pursuit
of genuine efficiency, when coupled with an understanding of what the
organisation’s customers, staff and other stakeholders value can be extremely
beneficial. Yet sadly it seems that some efficiency drives turn into
little more than relentless short-term cost cutting. The focus becomes
predominantly internal, and crucial stakeholder voices aren’t
heard. Like a motorist who skips two annual services to a company vehicle to
“save money”, the middle managers claim success and get
promoted. The new managers that take over then bear the consequences
when the inevitable problems emerge. An un-serviced and un-cared
for car will eventually break down, an un-cared for team, process or
service will too.
I hope you’re keeping well, and that you’re enjoying my blog. In a change from my usual ‘blog’ style, I have a favour to ask… 🙂 In my ‘spare time’, I’ve been studying towards an MSc and I’m currently focussing my research on goals and expectations of stakeholders around BA conferences in the UK. My…
You might have noticed that I’ve been uncharacteristically quiet on the blogging front recently. There have been many reasons for this, not least that my day job has been very busy but another overriding reason is I have been trying to stop myself blogging anything too political. The political landscape in the UK is—well—bizarre to put it kindly at the moment. I look elsewhere and I see other nation-states subjected to different types of unforeseen chaotic disruption too. I can resist the temptation to blog on items related to politics no longer 🙂 Now, before you tune out, don’t worry I won’t be touching on anything too controversial—but I’d like to look at some of the political narratives that exist in the world andwhat this might mean for our organisations and our attempts to change them.
The Dumbing Down Of Narrative and the Prevalence of False Dichotomies
Back in the dim and distant past, I worked in a highly
political organisation. In reality I
suspect anywhere there are humans there will be politics, but this organisation
had such prolific politicking it was on another level. With so much political posturing—particularly
from middle-managers—I felt really exposed
as a BA. After all, as BAs we are
usually facilitating change, and
quite often the sort of change that will affect the ‘empires’ of those that are
playing the political game. I started to
experience situations where certain stakeholders would have ‘momentary losses
of memory’ — they would have agreed to something verbally the previous day, but
then all of a sudden they couldn’t
recall that conversation at all.
Curious.
Business Analysis isn’t all serious 🙂 (Photo taken at #BA2019)
If there’s one thing that acts as a ‘leveller’ it’s time. However ‘successful’ or ‘rich’ a person is, there is still only 24 hours in their day. And time really does seem to fly by at a rate of knots. I can’t quite believe it’s been ten years—a decade—since I started this blog. You can read the first ever article ‘Taking the Customer’s Viewpoint’ here, although to be honest I wouldn’t bother—it’s pretty awful :). As with any skill, blog writing takes time to develop, and some of my early work is—well—a bit cringe-worthy. It does, however, show a journey.
